The opportunity to work as an Executive Assistant in Canada with a respected organization like McMan is one many aspiring administrative professionals would value. McMan Youth, Family and Community Services Association, widely known for its role in community development and human services, has recently opened recruitment for an Executive Assistant position in Canada. Whether you’re an experienced professional looking to bring your skills into the non-profit sector or a highly organized newcomer eager to support top leadership, this Executive Assistant role offers a compelling mix of meaningful work, career growth, and job stability. In this comprehensive guide, we’ll cover everything you need to know about the Executive Assistant job opening at McMan—including job duties, required qualifications, salary expectations, working conditions, how to apply, and why this could be a career-defining move
Who Is McMan Canada?
McMan Youth, Family and Community Services Association is a non-profit organization that has been operating across Alberta and other provinces in Canada since the 1970s. Known for providing a wide range of services including youth housing, family support, addiction recovery, and mental health advocacy, McMan plays a crucial role in Canadian communities. Their approach is deeply rooted in person-centered service delivery, collaborative teamwork, and long-term outcomes for vulnerable populations. McMan is often recognized for its inclusive, employee-driven culture, competitive benefits, and a strong commitment to social justice. Joining McMan means contributing to something bigger than yourself—while building a fulfilling career in a purpose-led organization
What Does an Executive Assistant Do?
The role of an Executive Assistant (EA) goes far beyond traditional administrative tasks. As an EA, you are the right-hand professional to the executive team, usually the Executive Director or CEO. Your job is to help manage the flow of information, communication, and critical scheduling so that executives can focus on high-level strategy. Executive Assistants handle a wide range of tasks with confidentiality, discretion, and professionalism. At McMan, this role is essential to ensuring organizational effectiveness, especially given the sensitive nature of many of the programs offered to the community
Primary Responsibilities of the Executive Assistant at McMan
Managing the executive’s calendar, scheduling appointments, and coordinating internal and external meetings
Handling phone calls, emails, and correspondence on behalf of the Executive Director
Preparing detailed meeting agendas, presentations, and reports for the board or external stakeholders
Recording minutes during meetings and following up on action items
Booking travel arrangements including flights, hotels, and conference registrations
Assisting with HR documentation and maintaining confidential records
Organizing internal documentation systems and data filing
Tracking deadlines, project milestones, and organizational events
Liaising with program managers, board members, and funding partners
Supporting special projects, fundraising activities, and communications
Desired Skills and Competencies
Strong written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to manage multiple projects simultaneously with minimal supervision
Professionalism in handling sensitive or confidential information
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with tools like Google Workspace, Zoom, or project management platforms (e.g., Asana or Trello)
Ability to adapt quickly and stay calm under pressure
Proven track record of working with senior leadership or board-level professionals
Collaborative mindset and positive team spirit
Commitment to the mission and values of McMan, particularly in supporting vulnerable groups
Minimum Education and Experience Requirements
A post-secondary diploma or degree in Office Administration, Business Administration, or a related field
At least 3 years of experience in an Executive Assistant or senior-level administrative role
Previous experience in the nonprofit, health, or social service sector is an asset
Knowledge of Canadian workplace procedures and privacy legislation
Excellent command of English; bilingualism (especially French) is considered a plus
Experience supporting Executive Directors, Senior Managers, or Board Committees is highly desirable
Typical Work Environment
The Executive Assistant will typically work from McMan’s regional or head office, located in urban centers such as Edmonton or Calgary, Alberta. The role is office-based but may offer some flexibility in hybrid or remote work, depending on organizational needs. The EA will interact frequently with leadership, staff, and external stakeholders. This is a fast-paced, professional work environment with frequent deadlines and high expectations for accuracy and confidentiality. Occasional travel, evening meetings, or event support may be required
Work Hours and Schedule
This is generally a full-time position, requiring 37.5 to 40 hours per week. Standard office hours are Monday through Friday, 8:30 a.m. to 4:30 p.m., though flexibility is expected for occasional early mornings, late evenings, or weekend meetings. The role may also involve attending board meetings or annual organizational retreats outside of normal business hours. McMan promotes a healthy work-life balance, and accommodations may be made for candidates with valid family or medical needs
Salary Expectations and Compensation
Salaries for Executive Assistants in Canada vary depending on the organization, location, and level of experience. At McMan, compensation is competitive within the non-profit sector and may range between CAD $50,000 and $65,000 annually for full-time employment. In addition to base salary, the package typically includes extended health benefits, dental insurance, paid vacation, sick leave, wellness days, RRSP matching or pension contributions, professional development funding, and access to mental health resources. Employees may also receive internal promotions or lateral moves within the organization based on performance and years of service
Career Growth and Advancement Opportunities
Working as an Executive Assistant at McMan opens doors to advancement in nonprofit leadership, project management, or organizational development. With consistent performance and increased responsibility, Executive Assistants can transition to roles such as Office Manager, Project Coordinator, Executive Office Lead, or even Chief of Staff. The organization also offers mentorship programs, cross-department collaboration, and regular internal postings for promotional opportunities. Employees are encouraged to expand their skills through training, workshops, and certifications relevant to community services and nonprofit governance
Why Choose McMan as Your Employer?
McMan is more than a workplace—it is a mission-driven community focused on equity, empowerment, and social change. Some reasons professionals choose to work with McMan include:
Meaningful impact—every administrative task you perform helps support vital services
Supportive team environment with inclusive hiring and onboarding practices
Diverse programs and learning opportunities across youth, family, and mental health sectors
Commitment to employee wellness through programs, training, and peer support
Competitive nonprofit salaries and extended benefit packages
Strong leadership that values transparency, respect, and accountability
Room for creativity and improvement in process and communications
A culture that prioritizes collaboration and long-term development
Who Should Apply for This Role?
The Executive Assistant role at McMan is ideal for individuals who are detail-oriented, highly organized, and deeply committed to supporting meaningful work. It’s perfect for professionals who thrive behind the scenes, coordinating logistics, supporting leadership, and making operations run smoothly. If you’re interested in making a real difference, and you possess both administrative expertise and a heart for community development, this is the position for you. Candidates from underrepresented communities, including newcomers, Indigenous persons, and individuals with disabilities, are especially encouraged to apply
How to Apply for the Executive Assistant Role at McMan
- Visit McMan’s Official Website – Navigate to their careers section to locate the Executive Assistant job posting
- Prepare Your Application Package – Include a current resume, a cover letter tailored to the job, and a list of references
- Highlight Relevant Experience – Emphasize your background in executive support, nonprofit work, and administrative systems
- Submit Before the Deadline – Ensure your application is submitted before the closing date listed on the job ad
- Follow Up if Needed – You may email HR or the hiring manager to confirm receipt of your application
- Prepare for an Interview – McMan may conduct phone screenings followed by in-person or Zoom interviews
- Be Ready for References – Final candidates are usually asked to provide 2–3 references from previous supervisors or colleagues
What to Expect After Applying
McMan typically acknowledges all qualified applicants and provides interview invitations to selected candidates within a few weeks of the posting’s close. Interviews may involve a panel including the Executive Director and HR staff. You may be asked to complete a skills assessment, such as calendar scheduling or report formatting. Final selections will consider not only technical skills but also alignment with the organization’s mission and values. Successful candidates will undergo a background check before onboarding begins
Tips to Strengthen Your Application
Tailor your resume to reflect the language and keywords used in the job description
Include achievements such as “reduced meeting scheduling conflicts by 30%” or “managed a team of 3 admins”
Keep your cover letter concise but passionate—show your enthusiasm for working in a nonprofit
Use a clean, professional format with clear headers and bullet points
Double-check grammar and clarity before submitting your application
Mention any experience working with boards, nonprofit directors, or community programs
Don’t forget to include volunteer experience if it supports your administrative strengths
What Sets This Executive Assistant Role Apart?
Unlike many corporate EA positions, this job is based in a nonprofit organization focused on community service and social change. That means your day-to-day work will directly support programs that help real people—children in crisis, families seeking support, or youth transitioning out of care. McMan’s EA role is about more than emails and calendars—it’s about contributing to positive, systemic change. You’ll be joining a team that values your input, respects your skills, and depends on you to help keep the organization running smoothly. The work may be intense, but the impact is deeply fulfilling
Conclusion
McMan’s Executive Assistant job opening in Canada is an excellent opportunity for professionals seeking a meaningful administrative role within a purpose-driven organization. With competitive pay, a strong support structure, and the chance to make real impact, this role offers more than just a job—it offers a chance to contribute to lasting community transformation. Whether you’re local or a skilled newcomer looking to enter Canada’s nonprofit workforce, the Executive Assistant position at McMan could be your next career milestone. Prepare your application, highlight your strengths, and apply today to take the next step toward an impactful and stable future in Canada